ARTICLE V: OFFICERS &
DIRECTORS
Section 1:
There shall be five Directors of this Association who
shall be elected by the membership to serve on the
Board of Directors. Officers shall include a
President, Vice President, Secretary, and Treasurer,
and shall be elected by the Board of Directors from within
the Board of Directors. A Parliamentarian may be
appointed by the President.
Section 2:
A
Nominating Committee of three (3) active members shall be
appointed by the Board of Directors at the February meeting.
It shall be the
duty of the Nominating Committee to present the
nominees for the Board of Directors to the membership
by postal or electronic mailing notice of nominees to
the members at least two weeks before the annual
meeting in April at which time additional nominations
may be made from the floor. Presentation of the slate
of officers for election shall be presented at the March meeting.
Election of Directors
shall be held at the Annual meeting in April. Voting
shall be by ballot if additional nominees are nominated from the floor.
Members may vote for directors by
mail. The Five nominees receiving the largest number
of votes shall be elected as Directors. In the event
of a tie requiring additional balloting, votes shall
be cast by those members present.
Section 3:
The
term of office for each Director shall be for one year
or until successors are selected and assume office.
Officers and Directors will assume their duties at the
close of business of the Annual meeting at which they
are elected.
Section 4:
In
the event of a vacancy occurring in the office of the
President, the Vice President automatically becomes
President for the unexpired term. A vacancy in any
other office shall be filled by the Board of Directors
at the first regular meeting of the Directors after
the vacancy occurs.
ARTICLE VI: DUTIES OF
OFFICERS & DIRECTORS
Section 1:
The
officers and directors shall perform duties prescribed
by these by-laws and the parliamentary authority
adopted by the Association.
Section 2:
The
President shall preside at all meetings; may appoint a
parliamentarian; may appoint all standing and special
committees except the nominating committee; and may
countersign checks.
Section 3:
The
Vice President shall serve as the assistant to the
President. In the absence of the President, the Vice
President shall perform those duties. The Vice
President may countersign checks.
Section 4:
The
Secretary shall record the proceedings of the
Association meetings; send the President a copy of the
minutes; write letters as requested by the President;
be responsible for keeping the membership roll
alphabetically. The Secretary may countersign checks.
Section 5:
The
Treasurer shall have custody of all funds and shall
disburse such funds as authorized by the Board of
Directors; with checks being signed by the Treasurer
and one officer so authorized to sign checks; keep an
itemized account of all funds audited annually by the
finance committee, present a monthly itemized report
to the Board; and an annual report to the
Association. The Treasurer shall maintain a current
list of all Active and Allied members.
ARTICLE VII: MEETINGS
Section 1:
There shall be an Annual Meeting in April of each
year, which shall be for the purpose of electing
Directors, receiving reports of officers and
committees and other business that may arise. Notice
of the time and place of the annual meeting shall be
mailed or notified by electronic mailing to the members at least fourteen days prior to
the meeting.
Section 2:
Special meeting may be called by the President or by
the Board of Directors and shall be called upon
written request of five members of the Association.
The purpose of the meeting shall be stated in the
call. Notice of the time and place of special
meetings shall be mailed or notified by electronic mailing to the membership at least
fourteen days prior to the meeting.
Section 3:
A
quorum at the Annual meeting or at a special meeting
shall consist of those members present.
ARTICLE VIII: BOARD OF
DIRECTORS
Section 1:
The
elected Directors and the immediate
past President shall constitute the Board of
Directors.
Section 2:
The
Board of Directors shall have general supervision of
the affairs of the Association between its Annual
meetings. All powers of the Association shall be
vested in the Board of Directors.
Section 3:
Unless otherwise ordered by the Board, regular
meetings of the Board of Directors shall be held at
the discretion of the Board. Special meetings of the
Board may be called by the President and shall be
called upon written request by any three members of
the Board. Special meetings of the Board shall
require a five (5) days written notice, however, Board
members may consent and waive notice of Special
meeting.
ARTICLE IX: COMMITTEES
Section 1:
Standing Committees appointed by the President shall
be:
Finance, Membership, Publications, and others as may
be authorized by the Association, the Board of
Directors, or the President.
Section 2:
Duties of Committees:
Finance:
The finance committee should consist of two sub-committees, budget
committee and audit committe. The budget committee shall prepare the annual
budget for submission at the annual meeting in April. The audit committee shall audit the
Association accounts annually. The Treasurer may
serve as an ex officio member of the committee, but
shall have no vote on matters concerning the audit of
accounts. The committees must consist of three different members on each committee.
Membership:
Shall develop and recommend to the Board of Directors
programs for membership recruitment and retention, and
shall administer those programs. All applications for
membership shall be approved or declined by the current
Board of Directors or by its designated member.
